Communications Committee – Terms of Reference

The mission of the Communications Committee of the CNSH is to formalize and diversely disseminate messages that succinctly capture the mission, vision and strategic plan of the Canadian Network of Simulation in Healthcare. The four pillars of this communication strategy are the relationships (network), dialog (social media), mobilization (change management) and Canadian culture.

Membership

  •  The Committee Chair shall be appointed by the CNSH Board.
  • All members of the Committee shall be members in good standing with the CNSH.
  • There will be 8 to 10 members of the Committee with the precise number being at the discretion of the Committee Chairperson.

Terms of Office

  • Committee members shall be elected by the CNSH membership and may serve for 2 years.  If elected, a member may serve for a maximum of two consecutive terms.
  • After service of two terms, and following a year of absence, a member may again be nominated for Office.

Accountability

The Communications Committee is responsible for the following:

  1.  Co-ordinates the production and distribution of external CNSH publications such as website, social media tools, educational materials. English and French content is determined and coordinated with, the CNSH Executive Director, the CNSH Chair, and CNSH committee Leads, CNSH registrar, research, and work with other web designers and consultants.
  2. Ensures overall quality, consistency and effectiveness of complex and diverse web and social media communications according to quality standards (yet to be) developed.
  3. Manages the CNSH website including being responsible for development of strategies to ensure its usefulness as a tool in accordance to CNSH strategic plan and objectives. These strategies include overall design, site analytics, quality assurance and response to members.
  4. Supports the Liaison Committee to engage stakeholders, both internal and external, to develop a broad understanding of important issues, challenges, changes and strategic directions being undertaken in healthcare simulation. Fosters open dialogue and clear messages to promote awareness of initiatives and contribute to a positive reputation for CNSH.
  5. Liaises with the Finance Committee to strive toward appropriate financial targets via communication and marketing strategies that highlight committee initiatives (ie: conference, membership drives, donor recognition). Coordinates PayPal web functionality according to the financial management strategies and guidelines determined by the CNSH registrar and Finance Committee.
  6. The communications committee shall be divided into teams to perform functions in the following categories: Website, Social Media, Roadshow, and Public Representative.
  7. To prepare a yearly budget to be presented to the CNSH Board at the Annual General Meeting for review and approval.
  8. Report as required to Executive Faculty Council and Faculty Council.

Chair of the Communications Committee

  • The Chair shall be responsible for chairing the meetings, ensuring the meetings move forward efficiently, and for quarterly reports on Committee activities to the Board.
  • The Chair shall liaise directly with the Communications Committee on a regular basis to ensure appropriate planning for recruitment strategies and other committees as may be appropriate from time to time.

Meetings

  • Meetings will be convened on an as needed basis but no less than quarterly.
  • Meetings may be held in person, or electronic means such as telephone, videoconference or by email.

Quorum

  •  Quorum shall be a majority of the membership of the committee.

Governance

  • Recommendations and decisions of the Membership Committee, to the extent decisions may be rendered, shall be made by consensus.
  • The Membership Committee shall report to the Board.

Record-Keeping of Decisions

  • The Chair shall ensure that a record of all decisions and recommendations of the Membership Committee is maintained.
  • The Chair may appoint a recording secretary as appropriate.